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🏡Effortless HOA Violation Tracking with Google Workspace

Automate notices, monitor violations, and maintain secure records—all within your existing Google environment.

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🧩TOB HOA Violation System Features 🧱

🧭Simple & Flexible

🤖Automated Letter Generation

If you can use Google Sheets, you can use our system. No software installs or steep learning curves.

🤖Automated Letter Generation

Generate violation notices (First, Second, Final) using pre-filled templates in one click.

🚨 Automated Notifications

🤖Automated Letter Generation

🚨 Automated Notifications

Email reminders and alerts are triggered automatically based on rules (e.g. due dates, violation escalation).

💡 Custom Workflows

🎯⏳Long-Term Storage & Tracking

🚨 Automated Notifications

Tailor the system to your HOA’s rules, violation types, timelines, fine schedules, etc.

🎯⏳Long-Term Storage & Tracking

Maintain a reliable record of violations, repeat offenders, and resolution history.

🔒 Secure & Low Cost

🎯⏳Long-Term Storage & Tracking

Built on Google Workspace with its security and infrastructure. Avoid paying for bulky HOA software suites.

🚀How TOB Works (4 Steps)🚀

📸🖊️I Report via Google Form

🤖II Automated Processing & Notifications 📣

Residents or inspectors submit violation details (address, type, description, photos).

🤖II Automated Processing & Notifications 📣

Apps Script logic triggers letter generation, email notices, updates in the dashboard.

📊III Track in Google Sheets

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

Monitor status, escalate, resolve, maintain history, generate reports.

📈IV Reporting Dashboard

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

Apps Script logic triggers letter generation, email notices, updates in the dashboard.

📦Pricing Packages 💼

📅 Monthly Plan: $25 – $149/month

🛠️ One-Time Setup: $1,000 – $5,000

Ongoing usage, maintenance, support, maintenance, tweaks, support tiers.

🛠️ One-Time Setup: $1,000 – $5,000

Initial configuration, templates, onboarding, form design, templates, automation rules, training)

👩‍💼Consultation: $250/hour

📞Contact us for a quote tailored to your HOA’s size and needs.

Hourly assistance, customization guidance, policy review, rules mapping, automation planning.

📞Contact us for a quote tailored to your HOA’s size and needs.

Advanced AI Capabilities. No Long-term Contract, Cancel or Change Plan anytine.

Frequently Asked Questions

Please reach us at info@tobsystems.com if you cannot find an answer to your question.

About / Origin

TOB Systems was created when our HOA needed a low-cost but robust violation management tool. The president challenged us to “Think Outside the Box” — and we built a system built entirely on Google Workspace that’s simple, flexible, and scalable.

What is the TOB HOA Violation System?

It's a digital system built using Google Workspace tools like Google Forms, Sheets, Docs, and Gmail to report, track, manage, and resolve HOA violations in a streamlined, organized way.

Can violations be reported via our existing HOA website?

Yes — embed the Google Form or link from your HOA site or newsletters.

Can the System be Customized for our HOA’s Specific Rules?

Yes. The Google Form and Docs templates can be fully customized to reflect your CC&Rs, fine schedules, and timelines. Some Examples include:

Auto-flagging repeated offenders
Scheduling follow-up emails
Generating monthly violation summary reports
Integrating with Google Calendar for deadlines

Do you offer custom software development?

Yes — we also offer tailored solutions beyond violation tracking to fit unique needs.

🏡Effortless HOA Violation Tracking with Google Workspace

💻TOB Violation System

🧩TOB HOA Violation System Features 🧱

🧭Simple & Flexible

🤖Automated Letter Generation

🤖Automated Letter Generation

🤖Automated Letter Generation

🤖Automated Letter Generation

🤖Automated Letter Generation

🚨 Automated Notifications

🤖Automated Letter Generation

🚨 Automated Notifications

💡 Custom Workflows

🎯⏳Long-Term Storage & Tracking

🚨 Automated Notifications

🎯⏳Long-Term Storage & Tracking

🎯⏳Long-Term Storage & Tracking

🎯⏳Long-Term Storage & Tracking

🔒 Secure & Low Cost

🎯⏳Long-Term Storage & Tracking

🎯⏳Long-Term Storage & Tracking

🚀How TOB Works (4 Steps)🚀

📸🖊️I Report via Google Form

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

📈IV Reporting Dashboard

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

📦Pricing Packages 💼

📅 Monthly Plan: $25 – $149/month

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

👩‍💼Consultation: $250/hour

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

🖼️Case Study - LansdowneVillage Green HOA

🔥Challenge 🧗

🛠️Solution 🎉

🏆Outcome 🏅

🤝💬Testimonials

Frequently Asked Questions

📞Contact Us

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🔷TOB Violation System

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