Save 20% This Month Automated HOA Violation Tracking with Google Workspace

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HOA Violation System
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HOA Violation System
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HOA Violation Management Made Easy with Google Workspace

HOA Violation Management Made Easy with Google WorkspaceHOA Violation Management Made Easy with Google WorkspaceHOA Violation Management Made Easy with Google WorkspaceHOA Violation Management Made Easy with Google Workspace

Automate violation notices, monitor violations in real time, and store records securely—all inside your existing Google Works

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TOB HOA Violation System Features

1. Designed for Anyone to Use

Our system makes HOA violation tracking effortless—if you can use Google Sheets, you can use our platform. Built on Google Workspace, it requires no software downloads and no complicated setup, making it easy for any homeowner or community manager to get started immediately.

2. Unlimited Customisation

Customize everything—from rules and violations to timelines and fines. Powered by Google Workspace automation, the system makes HOA violation tracking and notices effortless.

3. Generate Violation Notices in One Click

With automated violation tracking, you can generate HOA violation notices—including First, Second, and Final notices—using pre-filled templates in a single click, all within your Google Workspace  HOA management system.

4. Stay Ahead with Smart Compliance Dashboards

Automated violation tracking triggers reminders and notices based on your HOA’s rules and timelines. All violation data is then compiled and visualized in real-time dashboards, giving your team clear, actionable insights.

5. Protected by Google, Designed for You

Automated violation tracking keeps every record—violations, repeat offenders, and resolution history—organized and accessible through Google Workspace, giving your HOA effortless long-term visibility. 


Backed by Google’s trusted security and infrastructure, the system delivers all the power of advanced HOA software without the high costs or complexity. 

BUSINESS PLANS

Community Success Stories

LansdowneVillage Green HOA


“Zero learning curve — if you know Google Workspace HOA management, you’re ready for automated violation tracking and sending HOA violation notices.” 


— HOA Board Member, LVG Community

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Frequently Asked Questions

Please reach us at info@tobsystems.com if you cannot find an answer to your question.

TOB Systems was created when our HOA needed a low-cost but robust violation management tool. The president challenged us to “Think Outside the Box” — and we built a system built entirely on Google Workspace that’s simple, flexible, and scalable. 


It's a digital system built using Google Workspace tools like Google Forms, Sheets, Docs, and Gmail to report, track, manage, and resolve HOA violations in a streamlined, organized way.


Yes — embed the Google Form or link from your HOA site or newsletters. 


Yes. The Google Form and Docs templates can be fully customized to reflect your CC&Rs, fine schedules, and timelines. Some Examples include:

  • Auto-flagging repeated offenders 
  • Scheduling follow-up emails
  • Generating monthly violation summary reports
  • Integrating with Google Calendar for deadlines


Yes — we also offer tailored solutions beyond violation tracking to fit unique needs. 


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🔷TOB Violation System

Contact us to schedule a Free Demo and Trial of our automated violation tracking system, designed for effective Google Workspace HOA management and timely HOA violation notices.

+1.571-445-4680 info@TOBsystems.com https://tobsystems.com

Logo of TOB Systems for HOA Violation Reporting and Tracking.

💻TOB Violation System

✅ Generate automated violation notices with a single click for efficient HOA management. 


✅ Customize workflows to align with your HOA's rules and timelines through Google Workspace HOA management. 


✅ Securely store and track violation history using Google Sheets for automated violation tracking. 


✅ Automated Workflow Integration 


✅ Enhanced Collaboration and Real-Time Updates 


✅ Cost-Effective Solution for Self-managed HOA

Find out more

🧩TOB HOA Violation System Features 🧱

🧭Simple & Flexible

🤖Automated Letter Generation

🤖Automated Letter Generation

If you can use Google Sheets, you can easily navigate our system designed for automated violation tracking. With our Google Workspace HOA management tools, there are no software installs or steep learning curves involved in issuing HOA violation notices.

🤖Automated Letter Generation

🤖Automated Letter Generation

🤖Automated Letter Generation

With automated violation tracking, you can generate HOA violation notices, including First, Second, and Final notices, using pre-filled templates in one click, all within your Google Workspace HOA management system.

🚨 Automated Notifications

🤖Automated Letter Generation

🚨 Automated Notifications

Automated violation tracking ensures that email reminders and alerts are triggered automatically based on established rules, such as due dates and HOA violation notices, all within the framework of Google Workspace HOA management.

💡 Custom Workflows

🎯⏳Long-Term Storage & Tracking

🚨 Automated Notifications

Customize the system according to your HOA’s rules, violation types, timelines, and fine schedules, while leveraging automated violation tracking to enhance efficiency in your Google Workspace HOA management and streamline HOA violation notices.

🎯⏳Long-Term Storage & Tracking

🎯⏳Long-Term Storage & Tracking

🎯⏳Long-Term Storage & Tracking

Utilize automated violation tracking to maintain a reliable record of violations, repeat offenders, and resolution history, all while leveraging Google Workspace for efficient HOA management and organizing HOA violation notices.

🔒 Secure & Low Cost

🎯⏳Long-Term Storage & Tracking

🎯⏳Long-Term Storage & Tracking

Built on Google Workspace, our HOA management solution leverages its robust security and infrastructure while avoiding the costs associated with bulky HOA software suites. With features like automated violation tracking and streamlined HOA violation notices, managing your community has never been easier.

🚀How TOB Works (4 Steps)🚀

📸🖊️I Report via Google Form

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

Residents or inspectors can submit details of violations, including the address, type, description, and photos, through an automated violation tracking system integrated with Google Workspace HOA management for efficient processing of HOA violation notices.

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

🤖II Automated Processing & Notifications 📣

Apps Script logic triggers automated violation tracking, facilitating the generation of HOA violation notices, email notifications, and updates in the Google Workspace HOA management dashboard.

📊III Track in Google Sheets

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

Monitor status using automated violation tracking, escalate issues, resolve them efficiently, maintain history, and generate reports for HOA violation notices through Google Workspace HOA management.

📈IV Reporting Dashboard

🤖II Automated Processing & Notifications 📣

📊III Track in Google Sheets

Apps Script logic triggers automated violation tracking, facilitating the generation of HOA violation notices, email notifications, and updates in the Google Workspace HOA management dashboard.

📦Pricing Packages 💼

📅 Monthly Plan: $25 – $149/month

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

Ongoing usage, maintenance, and support for automated violation tracking are crucial for effective management. This includes regular maintenance, necessary tweaks, and clearly defined support tiers, especially when using Google Workspace HOA management to handle HOA violation notices.

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

🛠️ One-Time Setup: $1,000 – $5,000

Initial configuration involves setting up templates and onboarding processes, including form design and automation rules, to streamline Google Workspace HOA management. This ensures efficient handling of HOA violation notices through automated violation tracking and comprehensive training.

👩‍💼Consultation: $250/hour

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

We offer hourly assistance, customization guidance, and policy review for Google Workspace HOA management, along with rules mapping and automation planning to enhance automated violation tracking and streamline HOA violation notices.

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

📞Contact us for a quote tailored to your HOA’s size and needs.

With advanced AI capabilities, our service offers automated violation tracking and management of HOA violation notices. Plus, there’s no long-term contract—feel free to cancel or change your plan anytime, all while enjoying seamless integration with Google Workspace for HOA management.

🖼️Case Study - LansdowneVillage Green HOA

🔥Challenge 🧗

The President requested a low-cost, long-term storage system that integrates automated violation tracking, features simple reporting, and ensures reliable notifications for HOA violation notices, all streamlined through Google Workspace HOA management.

🛠️Solution 🎉

TOB implemented an automated violation tracking system using Google Workspace for HOA management. This centralized workflow effectively handled reports, automated HOA violation notices, and preserved records even when property managers changed.

🏆Outcome 🏅

“Zero learning curve — if you know Google Workspace HOA management, you’re ready for automated violation tracking and sending HOA violation notices.” — HOA Board Member, LVG Community

🤝💬Testimonials

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Brand Promotion 20% Off

 

We’re excited to announce the launch of our new HOA Violation Management System—built on Google Workspace to streamline how we report, track, and resolve community violations.

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